Our Privacy Policy


Under data protection law, individuals have a right to be informed about how we use any personal data that we hold. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy policy explains how we collect, store and use personal data.

The Plymouth School Sports Partnership (PSSP) is a part of the Whitleigh Primary School and Sir John Hunt Federation (the college), Lancaster Gardens, Whitleigh, Plymouth who are the ‘data controller’ for the purposes of data protection law.

1. Introduction

1.1. We are committed to safeguarding the privacy of the users of our website. This policy sets out how we will treat your personal information.

2. Collecting personal information

2.1. We may process or temporarily store the following kinds of personal information:
a. information about your computer and about your visits to and use of Our Services (including but not limited to, your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)
b. information contained in or relating to any communications that you send to us or send through our website (including, the communication content) via online forms
c. any other personal information that you choose to send to us via online forms
2.2. Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.
2.3. Our website may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us and to enrich your user experience. You can adapt your cookie preferences, although please note that blocking some types of cookies may impact your experience on our websites and the services we are able to offer. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
2.4. Information submitted through the online contact form on a school website is passed directly to the PSSP and subject to our main privacy policy.
2.5. The college may use analytics tools and can therefore gather information on visits to and use of their website (including but not limited to, IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths). Individual visitors can manage their preferences through cookie preferences, as mentioned in 2.3.
2.6. Session IP addresses are retained to monitor and safeguard against improper usage of our services.
2.7. Website content is added directly by PSSP staff. This information is only used for to display on the platform in the way the user intends and is not used for any other purposes.

3. Using your personal information
3.1 We do not share information with any third party without consent unless the law, our contracts and/or our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about individuals with relevant statutory bodies.

4. Retaining personal information
4.1 We keep personal information as necessary in order to comply with our contractural and legal obligations. Our Records Retention Destruction and Archive policy sets out how long we keep information.

5. Security of your personal information
5.1. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
5.2. We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

6. Amendments
6.1. We may update this policy from time to time by publishing a new version on our website.
6.2. You should check this page regularly to ensure you are aware of any changes to this policy.

7. Your rights
7.1. You may instruct us to provide you with any personal information we hold about you.
7.2. We may withhold personal information that you request to the extent permitted by law.
7.3. You may change your cookie preferences at any time as referenced in 2.3.
7.4. Individuals who subscribe to our Newsletter may manage their preferences at any time by contacting us.

8. Third party websites
8.1. Our website includes hyperlinks to, and details of, third party websites.


Information about our use of cookies

9.1 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your device if you agree. Cookies contain information that is transferred to your device's hard drive.

9.2 Our site uses cookies to distinguish you from other users. This ensures we can provide you with an optimal user experience and allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

9.3 We use the following cookies:

9.3.1 Strictly necessary cookies.
These are cookies that are required for the operation of our site. They include, for example, cookies that enable you to log into secure areas of our site, use a shopping cart or make use of e-billing services.

9.3.2 Analytical/performance cookies.
These allow us to recognise and count the number of visitors and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.

9.3.3 Functionality cookies.
These are used to recognise you when you return to our site. This enables us to personalise our content for you, greet you by name and organisation and remember your preferences (for example, your choice of language or region).

9.3.4 Targeting cookies.
These cookies record your visit to our site, the pages you have visited and the links you have followed. We will use this information to make our site more relevant to your interests. We may also share this information with third parties for this purpose. Except for essential cookies, all cookies will expire after 30 [thirty] days.

9.4 Third party cookies
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services and payment processing services) may also use cookies over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

9.5 Blocking cookies.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. Please note that if you use your browser settings to block all cookies (including essential cookies) then you may not be able to access all or parts of our site.

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