Under data protection law, individuals have a right to be informed about how we use any personal data that we hold. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data.
Plymouth School Sport Partnership is a part of the Whitleigh Primary school and Sir John Hunt federation, Lancaster Gardens, Whitleigh, Plymouth who are the ‘data controller’ for the purposes of data protection law.
Our Data Protection Officer is Denise Rogers (see ‘Contact us’ below).
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) includes, but is not restricted to:
Why we use this data
We use this data to:
Our legal basis for using this data
We only collect and use personal data when the law allows us to. Most commonly, we process it where:
Less commonly, we may also process personal data in situations where:
Where we have obtained consent to use personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
Some of the reasons listed above for collecting and using personal data overlap, and there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information we collect is mandatory, there is some information that can be provided voluntarily.
Whenever we seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.
How we store this data
Our Records Retention Destruction and Archive policy sets out how long we keep information.
We do not share information with any third party without consent unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Individual rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal information that we hold about them.
Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.
Parents also have the right to make a subject access request with respect to any personal data we hold about them.
If you make a subject access request, and if we do hold information about you or your child, we will:
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request, please contact our Data Protection Officer.
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:
To exercise any of these rights, please contact our Data Protection Officer.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our Data Protection Officer.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Protection Officer:
Denise Rogers, Brook Green Centre for Learning, 38 Bodmin Road, Plymouth. PL5 4DZ
This notice is based on the Department for Education’s model privacy notice for pupils, amended for parents and to reflect the way we use data.